HR Administration Officer

Key Responsibilities

• Provide day-to-day HR and recruitment support to managers and staff.
• Manage shared organisational inboxes, including HR and recruitment enquiries, ensuring prompt and professional responses.
• Maintain accurate and compliant employee records across HR systems.
• Prepare HR documentation, including offer letters, employment contracts, and change forms.
• Coordinate recruitment activities, including advertising, interview scheduling, onboarding, DBS checks, and right to work verification.
• Support payroll administration, absence monitoring, and HR reporting.
• Respond to HR queries professionally and confidentially and ensure compliance with organisational policies and employment legislation.
• Support Health & Safety processes, including maintaining records, coordinating routine fire alarm testing, organising fire drills, and liaising with contractors and service providers.
• Support the organisation’s CHAS accreditation and renewal processes, including maintaining documentation, gathering evidence, monitoring requirements, and assisting with compliance activities to support the organisations CHAS lead.
• Manage telephone enquiries and provide general administrative support.
• Support office orders, coordinate deliveries, and maintain office supplies and consumables.
• Support facilities management activities, acting as a point of contact for building users and tenants, coordinating maintenance requests, and liaising with contractors and suppliers to resolve building-related issues.
• Contribute to the smooth day-to-day running of the office and Central Support Services function.

Key Skills and Experience

Essential

• Previous experience in an HR administrative role, including supporting recruitment and onboarding processes.
• Strong organisational skills with the ability to manage a varied workload, prioritise competing demands, and work independently using initiative.
• Excellent attention to detail and experience maintaining accurate records, documentation, and HR systems.
• Experience undertaking recruitment compliance activities, including DBS and Right to Work checks.
• Good understanding of confidentiality, GDPR and the handling of sensitive information.
• Strong communication and interpersonal skills, with the ability to build effective working relationships and respond professionally to enquiries.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience managing shared inboxes and providing high-quality administrative support across multiple functions.

Desirable

• Experience supporting Health & Safety activities and compliance requirements.
• Experience supporting accreditation processes, such as CHAS.Qualification in CIPD (Chartered Institute of Personnel and Development).
• Experience providing office or facilities support and working collaboratively with a range of internal and external stakeholders.

Benefits

• Auto enrolment pension scheme
• Private and confidential EAP programme
• Subsidised Eye Tests
• Subsidised Seasonal Flu Vaccinations
• Opportunity to progress within the role and access various training to support further development.

Closing Date: 10th July 2026

Applications are reviewed and shortlisted on a rolling basis, and we reserve the right to

interview, appoint and close adverts early due to the volume of applications we receive.

We therefore encourage you to apply at the earliest opportunity to avoid disappointment

as once we have closed a vacancy you will be unable to submit your application form.

This post is subject to medical, reference and enhanced DBS checks.

Please apply online at www.carersfederation.co.uk and complete the application form.

If your skills and experience match what we’re looking for, we’d welcome your application.
For an application form, further information or an informal discussion, please contact: recruitment@carersfederation.co.uk